When I onboard people, I’m required to see proof of identity and proof of authorization to work in the US, as well as make copies for INS audit purposes. A passport covers both of those requirements, but for people that do not have a passport, a DL and a social security card are the most common, followed by a DL and birth certificate. One is a photo ID from an official source, the other shows either US citizenship or something saying you’re allowed to work as a non citizen (aka a green card).
EncryptKeeper@lemmy.world 5 weeks ago
You’re required to see proof of identity and authorization to work, however you are NOT required to see the social security card specifically, nor are you legally allowed to require it of your prospective employees. And even if they do bring their social security card for you to verify, you are NOT required to make your own copy of it unless you’re reviewing it remotely.
bobs_monkey@lemm.ee 5 weeks ago
It sounds like some employers/HR outfits are just grossly misinformed then. The I9 form directions are pretty clear in what is required and/or acceptable, and this documentation is only required for I9 purposes, other than a DL for a driving related job. Companies are not necessarily required to have copies of the I9 identity documents used on file, but it is good practice in case of an audit, which is why most companies do it (a CYA basically). In theory, if someone reports a company because they suspect they’re employing people unauthorized to work in the US, providing copies of the documents you used for the I9 verification shows that your did your due diligence and they’re more likely to leave you alone.
EncryptKeeper@lemmy.world 5 weeks ago
Yes, any employer/HR outfits that tell you that they require your social security card are grossly misinformed, as that would not be legal.
frostysauce@lemmy.world 4 weeks ago
I’m going to trust the person that does this for a living over your wild claims that asking for a SS card (something literally every job that I’ve had -and I’ve had a lot- required) is illegal.