Good luck finding stuff when you have 1000+ files and you only search in the file name
Comment on Service for letter/PDF archival
TCB13@lemmy.world 9 months ago
Just explain me how simple folders by date or/and whoever send the letters in PDF format aren’t enough for a regular person?
Moonrise2473@feddit.it 9 months ago
SciPiTie@iusearchlinux.fyi 9 months ago
The three letters OCR, tagging, fuzzy search and ease of use are the ones for me.
I never needed the date for a letter but quite often its context for example.
Your suggestion just digitalizes physical folders. If that’s enough for you ok - but you’re missing out.
TCB13@lemmy.world 9 months ago
Well I do see the advantages of what your suggesting, no depute there. Searching for a specific tag would make my life easier but at what cost?
As I was saying a person - not a company - won’t likely be receiving that much important letters to the point you can’t simply go through a couple of folders and find out what you’re looking for. Paperless-ngx could indeed make me save a few minutes while searching for documents but then, what about the amount of time and effort it would be spending keeping the software running, up to date, backups etc? More importantly, what about longevity? Those kinds of archives are something you may want to get into 10 or 20 years to look for a file and then software you chose might not be around or working anymore.
The extra minutes wasted while searching and having the piece of mind provided by simple folders and PDF files seem to be a good tradeoff as it eliminates the need for databases, upgrades, special servers, formats and whatnot.
SciPiTie@iusearchlinux.fyi 9 months ago
For me it was a few hours wrapping my head around how paperless ngx works and its setup. I had a folder structure as you described already on my Nextcloud so I just configured paperless to observe it for new files.
Where I spent more time then reasonable with was the tagging - you can automate it based on… Well everything.
Now I just let it suggest me tags based on my existing documents plus add a NEW tag to the ones I’ve never reviewed. That’s just a reminder for me though to review tags when searching, I don’t actively re tag new uploads.
If you have a docker environment I suggest just pulling a container up3, throwing all your documents in it and see if it would save you time or cost you time. Would be an hour well spent!personally the OCR alone is it worth it for me - my country still loves paper letters and being able to copy text out of that is awesome (IBAN, account numbers, etc - all the stuff that’s suspectible to typos).
TCB13@lemmy.world 9 months ago
Yes I understand the pain and I usually go with Acrobat to do OCR of scanned documents. Now tell me something, are you sure docker and paperless will be around in 10 or 20 years? How are you planning to deal with that long term? I’ve documents from the 90’s copied over from floppy disks and whatnot a simple flash drive or hard drive plugged into my computer works as a quick backup for everything. Extra layers of protection can be added, but generally speaking files are easier to copy and checksum across time and media than some software with hundreds of dependencies, a webserver and whatnot.